Privacy & Cookie Policy

Last updated: April 2025

1. Who We Are

This website is operated by Koding.AI BV, an AI consultancy registered in Belgium.

• Registered name: Koding.AI BV
• VAT number: BE0729.598.663
• Address: Groeneweg 11, 9340 Lede, Belgium
• Email: info@koding.ai
• Phone: +32 474 215 987

2. Data We Collect

We only collect personal data that you actively provide to us through the contact form on this website:

• Your email address (required)
• Your name (optional)
• The reason for your enquiry
• Your message

We do not use analytics tools, tracking pixels, or behavioural advertising. We do not collect any data passively beyond what is described in the Cookies section below.

3. How We Use Your Data

Data submitted through the contact form is used solely to:

• Respond to your enquiry
• Follow up on a potential business relationship

We do not use your data for marketing purposes without your explicit consent, and we do not sell or share it with third parties for commercial gain.

4. Legal Basis (GDPR)

Processing of your contact form data is based on legitimate interest (Article 6(1)(f) GDPR) — specifically, our interest in responding to business enquiries — and, where applicable, on steps taken prior to entering a contract (Article 6(1)(b) GDPR). You are not required to submit any data; the contact form is entirely voluntary.

5. How Long We Keep Your Data

We retain contact form submissions for as long as necessary to handle the enquiry and any resulting business relationship, and no longer than 3 years after last contact unless a longer retention period is required by law (e.g. for invoicing purposes).

6. Third-Party Services

All fonts, scripts, stylesheets, and icons on this website are served directly from our own server. The only third-party service used is the contact form processor:

Web3Forms

Contact form submissions are processed via Web3Forms (web3forms.com). When you submit the contact form, your data is transmitted to Web3Forms' servers and forwarded to our email. Web3Forms is GDPR-compliant. Please refer to their privacy policy for further details.

7. Your Rights

Under the GDPR you have the right to:

• Access the personal data we hold about you
• Rectify inaccurate data
• Erase your data ("right to be forgotten")
• Restrict or object to processing
• Data portability — receive your data in a structured, machine-readable format
• Lodge a complaint with the Belgian Data Protection Authority (GBA / APD) at gegevensbeschermingsautoriteit.be

To exercise any of these rights, contact us at info@koding.ai. We will respond within 30 days.

8. Cookies

This website sets no first-party cookies and uses no analytics or advertising cookies. The only cookie that may be set is from Web3Forms' underlying infrastructure when you submit the contact form:

This cookie is only set when you actively use the contact form. Simply browsing the website does not result in any cookies being stored.

9. Changes to This Policy

We may update this policy from time to time. The date at the top of this page reflects when it was last revised. Continued use of the website after changes constitutes acceptance of the updated policy.

10. Contact

For any privacy-related questions or to exercise your rights, please contact us at info@koding.ai or visit our contact page.